BENTLEYVILLE — With a list of capital improvements and purchases on their radar, council members will have to determine what takes priority between roof repairs for the Village Hall, replacement versus repair of their generator and the rotation or addition of vehicles or equipment.
During their Streets and Safety Committee meeting Monday, members discussed quotes from two bidders, Tiger Exteriors of Willoughby Hills and Absolute Roofing of Cleveland, for the village hall roof replacement and cupola repairs to mitigate leaking.
Service Director Lloyd Nagle said the village received an original quote from Tiger at $10,840 to replace all the siding of the cupola and the flat roof of Village Hall. Absolute, he said, provided a $10,670 quote to replace the flat roofing and windows of the cupola.
He said he consulted a third contractor, Karbella Roofing & Construction out of Willoughby, which said they didn’t want to deal with the type of flat roof of the Village Hall.
Committee and council members agreed that Absolute Roofing would be the best option due to their lower price and their attention to the plexiglass windows of the cupola, noting that the bowing of the window frames may be the main cause of the leaking, in addition to the need for the roofing repair.
Mr. Nagle said he would consult with the village engineer, Jeff Filarski, for his input before coming to council with the official recommendation.
The village also is considering the purchase of a chipper. Currently, the village collects residents’ brush and contracts with the village of Chagrin Falls to dispose of the leaves and branches through Green Vision Materials.
Back in 2019, Bentleyville began discussions of purchasing a chipper after costs were expected to increase for the village to continue the brush service. Previously, Chagrin offered to dispose of Bentleyville’s brush free of charge but had to begin charging by volume after Green Vision began billing for the disposal of the materials. The estimated annual cost to Bentleyville was about $3,000 at the time.
By purchasing a chipper, Councilman Ken Kvacek estimated that this could save the village money by reducing the volume of brush the village may need to dispose of or eliminating the need to dispose of the material altogether by potentially offering chips to villagers free of charge as landscaping material.
Mr. Kvacek said if the village were to purchase the chipper, the idea would be to finance it for five or more years, if possible, with an anticipated 20-year life expectancy of the equipment. He said a diesel chipper is currently available for about $55,000 and could save the village about $4,500 per year factoring in labor saved.
He said he and Fiscal Officer Nickol Sell have been working on a general fund revenue and expense projection to determine the feasibility of capital purchases at the forefront of village discussions, including the potential chipper, as well as village vehicles, tractors, dump trucks and the Village Hall generator.
The generator, which he said should have a life expectancy between 20 and 30 years, is about 20 years old. He said repairing it for now with the replacement of its switch panel could extend the life by an approximate five additional years, allowing the village to focus on other capital expenditures.
Police Chief Gabe Barone said during the streets and safety meeting that the generator currently is working “fine,” and in the event Village Hall was to lose power, the police department would still be able to carry out services. While located at the Village Hall, he explained the department could still dispatch through the Chagrin Valley Dispatch.
The switch panel replacement could cost up to about $5,000, Chief Barone said. Ms. Sell said the village could also utilize a NOPEC grant to pay for a portion of this.
Committee Chairwoman Kathleen Hale and Councilwoman Kathleen Esposito later noted during the village Parks Committee meeting that they believed the generator’s replacement should be the top priority of the village’s list of capital purchases, with the exception of the roof repairs, because the Village Hall needs power and it could take about a year to get a replacement.
Mr. Kvacek, however, noted that repairing the generator extends the life and would prevent failure. The generator may have an additional five years, but some village vehicles may only have about one or two years left in them, he said.
Ms. Hale said she believed the village could function with the reduction of a vehicle but could not do so in the event of losing power to the Village Hall.
“It comes down to how lucky you’re feeling,” she said, admitting the decision, however, would ultimately be up to the council as a whole.
The next village meetings are June 16 at 6:30 p.m. for the Finance Committee and 7 p.m. for Village Council.